Windchill Risk and Reliability Desktop Help > Overview > Customizing Your Project > Data Definition Files > Data Definition File Panes > Field Definition Pane
Field Definition Pane
The Field Definition pane provides for configuring the data field selected in the Data Definition pane. The following table describes the options in this pane. While many fields can be repurposed for customized usage, some special fields have predefined lists and default values that cannot be modified. For more information, see Predefined Lists.
Option
Description
Field purpose
Describes how to use the field if its purpose is not self-explanatory. This field is display-only. In the RBD Display Labels table, for example, one field has a default prompt of F. Its field purpose indicates that the F field stores Unreliability results from RBD calculations.
User prompt
The custom name that is to replace the default name for the field. You can enter the custom name here or in the User Prompt column in the Data Definition pane. If you do not enter a custom name, the default name is used. For more information, see Prompt Customization.
Shared field
Indicates whether a field in the Problems table is shared with an action in the FMEA Worksheet table, an incident in the FRACAS Incidents table, or both. This field is available only when the Problems table is selected. For more information, see Problems
List
The list to attach to the field. This option is available only for text and memo fields. You can select from all lists in enabled List Library files. For more information, see List Library Files.
Additionally, in the Enterprise Edition, special user and group lists are available: <All Users >, <All Groups>, and <Group - X>, where X represents a group defined in the Administrator application
• If <All Users> is selected, all users appear in the list.
• If <All Groups> is selected, all groups appear in the list.
• If a particular group is selected (such as <Group - Administrators>), all users assigned to this group appear in the list.
If the field is to use a dependent list, no list is attached here. Dependent lists are configured in the Dependent List Definition pane. For more information, see Creating a Dependent List.
List choices order
Indicates how to order list items. This option is available only for a text or memo field that is attached to a list in a List Library file. Choices for ordering list items are:
• Alphabetically. When selected (default), the items are ordered alphabetically.
• Entry Order. When selected, the items are ordered in the order in which they have been inserted in the List Library file.
List choices text
Indicates how to display list items. This option is available only for a text or memo field that is attached to a list. If you do not make a selection in this field, the display text for items are shown in the list. Choices are:
• Show Display Text. When selected (default), the display text is shown for the item. If the display text exceeds 255 characters, only the first 255 characters are shown.
• Show Code and Display Text. When selected, both the code and the display text are shown for the item. In this case, the auto-complete function is based on the code. For more information, see Codes.
• Show Symbol and Display Text. When selected, both the symbol and display text are shown for the item. The symbol is first, followed by the display text.
• Show Symbol Only. When selected, the symbol is shown for the item. The symbols are centered in the space allocated to the drop-down list.
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When a symbol is shown either by itself or with display text, you cannot insert new list items from the System file. To remove a symbol selection, you press Delete. For more information, see Assigning and Customizing Symbols for List Items.
Memo field type
Indicates if the memo field is to be used normally or as a hyperlink or rich text. This option is available only for a memo field that has no list attached. If you later attach a list, any selection made here is cleared. Choices are:
• <blank>. When selected (default), the memo field displays whatever text is entered normally.
• Use field as hyperlink. When selected, the memo field contains display text that serves as a clickable link for opening either a web page in your default browser or a file in the application with which the file is associated. For more information, see Setting Up a Memo Field as a Hyperlink.
Allow Free text entry
Indicates if free text can be made in field, without adding the new entry to the List Choice file. The default value is false. The field is enabled only when a list value is associated with an attribute.
• If a list in List library is marked as non overridable and attribute is not allowed to have free text, then you must pick up a value from the list.
• If a list in List library is marked as non overridable and attribute is allowed to have free text then, you must enter free text but by default free text is not stored in the list.
• If a list in List library is marked as overridable and attribute is allowed to have free text, but you do not have group level permission to Add items to list, then you must enter free text. By default free text value is not saved to list.
• If a list in List library is marked as overridable and attribute is marked as free text and you have group level permission to enter free text then you must enter free text. A popup appears if you want to save the added value.
If a you select the option to save added free text value, then added free text value is saved to list. Otherwise the value is not added to the list.
• If a list in List library is marked as non overridable, attribute is allowed to have free text, and you have permission to add item to list, then you must enter free text. By default, free text value is not added to the list.
Precision
The accuracy for field values. This field is available only for numeric and date fields.
• For a numeric field, the value entered specifies the number of digits to display to the right of the decimal point.
• For a date field, the selected choice determines whether to display the date or both the date and time.
Default value
The value to enter in the field when a new item is inserted. If you do not specify a value or make a selection, the field is blank in a newly inserted item. For a text-based or numeric field, you can enter the text string or value. For a text-based field that is attached to a list, you can select an item from the list. For a date field, you can select the checkbox to use the date or date and time when the item was inserted.
Tooltip
The descriptive text to display for the field. On a table, the tooltip appears when you place the mouse cursor over the column heading. On a form, the tooltip appears when you place the mouse cursor over the field.
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To start a new line when entering text for Tooltip or Remarks, press Ctrl+Enter.
Remarks
Any notes or comments about the field.
When clicked, a window opens for clearing any modifications that you have made to this field. Clicking Yes closes this window and restores the default settings. Clicking No closes the window without restoring the default changes. This button is available only if the settings for the field have been customized. The Data Changed? column in the Data Definition pane displays a checkmark for fields with customized settings.