Enabling Table Format and Form Set Files
Default Table Format files and a Form Set file are created and enabled when a Project is created. To support multiple Table Format and Form Set files in the Project, the Simplify file inputs checkbox must be cleared under General in the Project properties. For more information, see General Project Properties.
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When this checkbox is cleared, you must manually enable both Table Format files and Form Set files in the File Inputs pane for the Project and possibly the File Inputs panes for System and Assembly Library files. You should clear this checkbox only if you are certain that you want to want to create and enable multiple Table Format and Form Set files.
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In the Enterprise Edition, you might create and enable different Form Set files for different user groups. Making only the forms that a group needs to use available to them dramatically increases usability. Also, restricting access to sensitive data fields to only groups who require this knowledge increases data security. Additionally, in all Editions, you might create and enable different Form Set files for different System files within the Project. You can even create, configure, and enable separate Table Format files for tables that are embedded in Form Design files. For more information, see:
When Simplify file inputs is cleared, you can create custom Table Format and Form Set files in the same way as any other file. As indicated in Table Type Selection, the creation of a Table Format file requires that you select the type of table that the file is to configure.
When multiple files of these types exist in the Project, you enable defaults for the Project and then any overrides for particular System files or for Assembly Library files. This is done in the Project Properties window using the File Inputs panes for the Project and its files. In the Enterprise Edition, only system administrators or designated Project administrators have the permissions necessary to open a Project in this window.
1. Open the Project in the Project Properties window. For more information, see Opening a Project in the Project Properties Window.
The properties for the Project are shown by default in the File Properties pane.
Given that Simplify file inputs is cleared, the File Inputs pane is shown when either the Project or a System file is selected in the Project Properties pane.
2. After ensuring that the Project is selected, select the File Inputs pane. The one or more Form Set files enabled at the Project level are used as the defaults for the Project’s System and Assembly files. For more information, see File Inputs (Project). However, you can enable overrides for specific files as described in step 5.
For an Enterprise Edition Project, Assign Input Formats by Group is available in the File Inputs pane for the Project or file. To enable Table Format and Form Set files based on user group assignments, go to step 3. Otherwise, go to step 4.
3. In the File Inputs pane for the Enterprise Edition Project, select Assign Input Formats by Group to enable Table Format and Form Set files based on user group assignments.
Headings are shown for all Table Format file types and for the Form Set file. Because View by File Type is the default in the selection box below this checkbox, file assignments are shown by file type. The default file for each file type appears to the right of the heading.
To view file assignments by the user groups defined in the Administrator application, you select View by Group in the selection box. In this case, the default file for each file type appears beneath (Defaults).
4. In each table row, do the following:
a. Click the row. A browse button appears for selecting the file.
b. Click the browse button and use the window that opens to select the file.
5. For each System file or Assembly Library file that is to use a different Table Format or Form Set file, do the following:
a. In the Project Properties pane, select the file so that its properties are shown.
b. In its File Inputs pane, select Override Project Default File Inputs. The other options in this pane are made available. For more information, see File Inputs (System File) or File Inputs (Assembly Library File Only).
If the file resides in an Enterprise Edition Project, to enable overrides based on user group assignments, repeat steps 3 and 4. Otherwise, repeat step 4.
6. When finished enabling Table Format and Form Set files, close the Project Properties window.
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If you remove the default Table Format file specified for a table type in the File Inputs pane for the Project and do not specify a custom file there or in the File Inputs window for the System file or Assembly Library file, the pane for that table type is not shown in that file. Likewise, if you remove the default Form Set file and do not specify a custom Form Set file there or in the File Inputs pane for the System file or Assembly Library file, the panes for forms are not shown in that file.
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