Creating the Email Message to Send for a Triggered Alert
You create the email message to send when alert criteria are met using the panes in the Alert file.
1. If the Alert file is not already open, then open it. You open this file in the same way as any other file.
2. In the Alerts pane, select the alert.
3. In the Email pane, to select recipients, do the following:
a. Click
To or CC. The
Select Names window opens. For more information, see
Select Names Window.
b. In this window, select or enter the email addresses for all recipients. No limit exists on the number of recipients.
c. When finished, click OK to close this window.
Your selections appear for
To or CC. A comma (,) separates addresses. The icon that appear to the left of an entry reflects the email address source. For more information, see
Email Address Sources.4. For Subject, enter the subject of the message.
You can use the
Data Fields Toolbar to insert data fields in the
Subject line or in the body of the message. For more information, see
Data Fields Toolbar.
5. Compose the message.
You can use the Data Fields Toolbar to insert a field from the Email Templates (Alerts) table. Because each of these fields is a pre-configured message, inserting one results in text that can be used as is or be customized.
6. In the Email Preview pane, preview the message.
7. In the Email Message pane, make any necessary modifications.
8. Repeat steps 6 and 7 until you are satisfied with the message.
For successful transmittal, a valid email account must be specified. The account set up for use by the
Administrator application is the default for sending alert messages. However, you can specify a different account be used in the
Alert File Properties window. For more information, see
Alert File Properties.