Email Address Sources
In the Select Names window, Source provides for selecting the entity from which to choose email addresses. Choices include the users and groups set up in the Administrator application and the email clients found on the application server. Additionally, when setting up email messages in the Project’s Alert file or Workflow file, Data Field is available so that you can select a field tied to a User or Group list.
The following table describes the sources that can appear, indicates when the source is available, and shows the icon that represent the source. The icons shown in this table appear to the left of the entries in the Selected list. The icon for an email address that is entered for New email address is the same as that for Microsoft Outlook or the Windows Address Book. If no entries are stored in Microsoft Outlook or the Windows Address book, < No Entries > appears in the table beneath Source to indicate this.
|
Source
|
Description
|
Availability
|
Icon
|
||
|---|---|---|---|---|---|
|
Data Field
|
When selected, Table type and Data field become available in the Select Names window so that you can insert data fields for To or CC. When a field is added to the Selected list, a check is performed to see if it is tied to a User list or Group list. If it is, the email addresses specified in the Administrator application are used. If the field is not tied to a User list or Group list, a window opens, displaying a warning message. Once you acknowledge this message, the field is added to the Selected list. If this field does not contain email addresses, you should remove it.
|
Only when setting up an email message in the Alert file or Workflow file
|
 |
||
|
Outlook
|
When selected, addresses stored in Microsoft Outlook are shown in the table. When you select this choice, a Microsoft Outlook window might open, indicating that a program is trying to access the email addresses that you have stored in Outlook. To view these addresses, you need to indicate that access is allowed and specify the amount of time these addresses can be accessed.
|
On any machine where Microsoft Outlook is installed.
|
 |
||
|
Windchill Risk and Reliability Groups
|
When selected, all groups either defined in or pulled into the Administrator application are shown in the table. When you select a group, the email message is sent to all users in this group.
|
Always
|
 |
||
|
Windchill Risk and Reliability Users
|
When selected (default), users defined in the Administrator application are shown in the table. The Include all LDAP users checkbox becomes visible so you can indicate whether to limit the LDAP users to include. When this checkbox is cleared (default), only LDAP users explicitly pulled into the Administrator application are included. When this checkbox is selected, all LDAP users in all LDAP groups pulled into the Administrator application are included.
|
Always
|
 |
||
|
Windows Address Book
|
When selected, addresses stored in the Windows Address Book are shown in the table.
|
On any machine running the Windows operating system
|
|
