Windchill Risk and Reliability Administrator > Users > User How-Tos > Sending an Email Message to One or More Users > Email Address Sources
Email Address Sources
The Select Names window is used to set up and send a company email. It is also used to set up email messages in the Project’s Alert file and Workflow file. For these support files, Data Field is also a choice for Source. When you select it, table type and field selection options allow you to select a field that is attached to a User list or Group list.
The following table describes all sources that can appear, indicates when they are available, and shows the icons that represent them. In the Select Names window, the icons appear to the left of entries in the Selected list. The icon for an email address that you enter for New email address is the same as that for one selected from Microsoft Outlook or the Windows Address Book. If no entries exist in Microsoft Outlook or the Windows Address book, < No Entries > appears in the table beneath Source to indicate this.
Source
Description
Availability
Icon
Data Field
When selected, Table type and Data field become available so that you can insert data fields for To or CC. When a field is added to the Selected list, a check is performed to see if it is tied to a User list or Group list. If it is, the email addresses specified in the Administrator application are used. If the field is not tied to a User list or Group list, a window opens, displaying a warning message. Once you acknowledge this message, the field is added to the Selected list. If this field does not contain email addresses, you should remove it.
* 
If the Problems Team Members table is turned on in the Project properties, Team Members is listed as a data field. Selecting it for To and CC sends the email message to all team members for the active problem.
Only when setting up an email message in the Alert file or Workflow file
Outlook
When selected, addresses stored in Microsoft Outlook are shown in the table. When you select this choice, a Microsoft Outlook window might open, indicating that a program is trying to access the email addresses that you have stored in Outlook. To view these addresses, you need to indicate that access is allowed and specify the amount of time these addresses can be accessed.
On any machine where Microsoft Outlook is installed.
Windchill Risk and Reliability
When selected, all groups either defined in or pulled into the Administrator application are shown in the table. When you select a group, the email message is sent to all users in this group.
Always
Windchill Risk and Reliability Users
When selected (default), users defined in the Administrator application are shown in the table. The Include all LDAP users checkbox becomes visible so that you can indicate whether you want to limit LDAP users. When this checkbox is cleared (default), only LDAP users explicitly pulled into the Administrator application are included. When this checkbox is selected, all LDAP users in all LDAP groups pulled into the Administrator application are included.
Always
Windows Address Book
When selected, addresses stored in the Windows Address Book are shown in the table.
On any machine running the Windows operating system
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