Data Management Capabilities > Managing Projects > Projects and Programs > Plan Activities > Create an Activity
  
Create an Activity
Only project managers or users with appropriate permission can create activities.
From the New Activity window, you can create activities, summary activities, deliverable activities, and milestones. Each is considered a different type of activity. For more information, see Plan Activities.
You can create new activities from the following locations:
• From the Schedule table:
◦ From the table toolbar, click the new activity icon .
If you select another activity first, the new activity is inserted above that activity. If you do not select an activity first, then the new activity is inserted at the bottom of the Schedule table.
◦ From the right-click actions menu of an activity, select Insert Activity Above.
◦ From the right-click actions menu of an activity, select Insert Activity Below.
◦ From the right-click actions menu of an activity, select Insert Activity as a Child.
This option converts the selected activity into a summary activity. The new activity is added as a child of the parent activity. Child activities represent smaller segments of work necessary to complete a more complex activity.
• You can also create new deliverable activities from subject objects:
◦ From the Folder Contents table, select one or more subject objects and then select Actions > New Activity.
◦ From the right-click actions menu in the Folder Contents table, select New Activity.
◦ From the Plan Activities table, select Actions > New Activity.
◦ From the object information page, select Actions > New Activity.
◦ From the Baseline Objects table located on baseline information pages, select Actions > New Activity.
The New Activity window is divided into the following steps:
• Select Activity (deliverable activity only)
• General
• Advanced
• Deliverables (deliverable activity only)
Select Activity
This step only is only applicable to deliverable activities and appears when you launch the New Activity window from a subject object.
Plan
If the context you are working within has more than one plan, you can select a plan from the drop-down menu.
Activity
This field is optional.
• If you leave this field blank, the new activity is added to the bottom of the Schedule table.
• If you want to position your new activity relative to an existing activity, click the find icon to open a new window that you can use to search for activities.
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You can search by activity name or ID. To view all activities in the plan, leave both fields blank and click Search.
Relative Position
This menu is only active when you have selected an activity in the Activity field:
• Insert Activity Above—The new activity will be positioned above the selected existing activity in Schedule table.
• Insert Activity Below—The new activity will be positioned below the selected existing activity in Schedule table.
• Insert Activity as a Child—The new activity is added as a child activity to the selected existing activity.
Click Next.
General
If you are using resource assignments, some scheduling attributes are interdependent and the system automatically calculates one of the following variables:
• Duration
• Work
• Resource Units
The order in which you enter information determines which attribute is automatically calculated. You can manually enter information into two of the above fields; the third is calculated. For more information, see Activity Schedule Calculation.
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If you are creating a milestone, select the Mark activity as milestone checkbox before entering information. This removes inapplicable fields whose values are ignored once the milestone is created.
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If you are creating an activity that you plan on converting into a summary activity, note the following:
• Summary activities cannot have resource assignments and most attributes are calculated based on the information provided for their child activities. If already added, the resource assignments and scheduling constraints are automatically removed when you convert the activity into a summary activity. If you later convert the summary activity back into an activity, all your previous attributes are lost. For more information, see Summary Activity Calculation Example.
• Summary activities can only have the As Soon As Possible or the Start No Earlier Than scheduling constraint types. If you convert an activity that has the As Late As Possible or Must Finish On constraint, the constraint type is automatically converted to As Soon As Possible.
1. Under Activity, complete the following fields:
Type
If an administrator has created custom activity types, the Type drop-down menu appears.
Activity Name
The name of the activity. This can be up to 225 characters.
Description
A brief summary of the activity.
Owner
The team member who is responsible for the successful completion of the activity. Owners can track activity work and edit activity attributes.
The activity owner can also be assigned as a resource.
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Your site might have customized access rules that control which users can track activity work. Depending on the needs of your site, this might mean that other users can track work or owners are prevented from tracking work.
2. Under Schedule, complete the following fields:
Constraint
Select one of the following options:
• As Soon As Possible—The activity is started at the earliest possible date. The start date is the plan start date or is calculated based on any predecessor relationships.
• Start No Earlier Than—Click the calendar icon to define a constraint date. The activity can start either on the constraint date or later than the constraint date, but it cannot start earlier.
• As Late As Possible—The activity finish date is scheduled at the latest possible date. The finish date is the plan finish date or is calculated based on any successor relationships.
• Must Finish On—Click the calendar icon to define a constraint date. The activity cannot be completed before the constraint date, and must finish on the exact date specified.
For more information, see Activity Date Constraints.
Estimated Start
Estimated Finish
You can only specify one of the following fields. Setting one field automatically calculates the others:
• Estimated Start—This field only applies to activities with the Must Finish On constraint. Click the calendar icon to set the estimated start date.
• Estimated Finish Date—This field only applies to activities with the Start No Earlier Than or As Soon As Possible constraints. Click the calendar icon to set the estimated finish date.
• Duration—Use the following unit indicators when specifying duration:
◦ Minutes: m, min, mins, minute, minutes
◦ Hours: h, hr, hrs, hour, hours
◦ Days: d, dy, dys, day, days
◦ Weeks: w, wk, wks, week, weeks
◦ Months: mo, mon, mons, month, months
Predecessors
A coded entry that describes how the activity is related to other activities within the project plan. For information on how to specify dependencies, see Predecessor Relationships.
The estimated or planned amount of time required to complete the activity.
This is typically entered in hours, but you can also use the unit indicators described above.
3. Under Resources, include any resources you would like associated with this activity. To select a resource, use one of the following methods:
◦ Begin entering a resource name into the Search by Name field. An auto-populated list appears below as you type. You must enter at least three characters.
◦ Click Search or the add icon to open a new window from which you can select from all project resources filtered by type.
◦ Copy multiple resources from the project Resources table and select Actions > Paste.
◦ To remove a resource, select the resource and click the remove icon .
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If you do not assign a resource and the Default Resource Assignments preference is set to Yes, a default resource assignment is automatically created for the activity owner. If no owner is assigned to the activity, then the resource assignment is created on your behalf as the activity creator. For more information, see Project Planning Preferences.
4. If you assign a resource, complete the following fields:
Enter the percentage of workday hours that the resource can devote to the activity. For example, assigning 50 units to a resource who works a standard 8-hour workday means that resource can spend 4 hours per day working on the activity, or 20 hours per week in a 5-day work week.
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The Max Units field provides a guideline for how much of the workday the resource is allowed to spend on plan work.
If the resource is a Windchill User or Other resource type, then this field is set to Single and cannot be changed.
If the resource is a Windchill Group or Windchill Team Role user type, then you can select from the following options:
• Pool—Work is initially assigned to all users included in the group or role. When one user accepts the work, the corresponding assignment is removed from the assigned tasks of the other users.
• Bulk—Work is split evenly between all members of the resource group or role. A distinct assignment is created for each user.
• Shared—Work is assigned to all members of the resource group or role. Members complete work as they are able, and their work is added towards the overall completion status. One or more assignees can complete work; however, not all assignees are required to complete a task.
5. Optionally, select the following:
◦ Mark activity as milestone—Create a milestone. For more information, see Milestones.
◦ Mark activity as deliverable—This option allows you to link the activity to one or more objects. For more information, see Deliverable Activities.
If you select this option, the Tracking policy menu is enabled:
▪ Fixed Revision—Links to the latest iteration of the current revision. Use this policy if you are including objects created in a project or program context.
▪ Latest Revision—Links to the latest version of the object.
▪ Fixed Subject—Links to a specific revision and iteration of a version-controlled objects. This policy also links to non-revision objects, with the exception of change objects. Use this policy if you are including a managed baseline or lot baseline.
6. Click Next.
Advanced
1. Under Schedule, complete the following fields:
Deadline
The date after which the activity is considered overdue. Click the calendar icon to select a specific date from the calendar and select a specific time using the drop-down menu.
The deadline is displayed in red when it has passed.
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Administrators can optionally customize the deadline so that it is automatically calculated. When customized, you cannot manually set the deadline. For more information, see Reschedule Plan and Configuring Automatic Deadline Calculation.
Activity schedule is determined based on three variables: activity duration, work required to complete the activity, and resource availability. Choosing a task type allows you to define a fixed variable.
The task type is only relevant if you later edit the activity to change one of the scheduling variables, and has no effect if you are not assigning resources to the activity.
• Fixed Units—Set a fixed amount of resource units. Windchill does not change the resource units if you change the duration of the activity or work required.
• Fixed Duration—Set a fixed amount of time required to complete the activity. Windchill does not change the activity duration if you add or remove resources or change the amount of work required by the activity.
• Fixed Work—Set a fixed amount of work required to complete the activity. Windchill does not change the amount of work required to complete the activity regardless of whether you add or remove resources or change the activity duration.
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The task type does not prevent you from modifying the fixed variable; it only controls how Windchill recalculates the scheduling variables if you later modify the activity. For example, you can still modify the work in a Fixed Work activity.
For more information, see Task Types and Effort Driven.
In an effort-driven activity, the work remains constant when you add or remove resources. Select this option to recalculate the duration of the activity when resources are added or removed, while the amount of work necessary to complete an activity remains unchanged.
For more information, see Task Types and Effort Driven.
Fixed Cost
Any unique cost associated with the activity that do not include resource costs.
2. If you set a date in the Deadline field, you can create a subscription to the activity under Notifications:
◦ Notification Before—Enter a number into the Day(s) Before Deadline field. You are sent an email notification if the activity has not been completed by the specified date. For example, if the deadline for an activity is July 15 and you enter 5 into this field, you would receive an email on July 10 (if the activity has not been completed).
◦ Notification After—Enter a number into the Day(s) After Deadline. You are sent an email notification if the activity has not been completed but the deadline has passed by the specified amount of days.
3. Under Status and Risk, complete the following fields:
Status
Select one of the following:
• Green—Indicates that there are no risks or obstacles; ready to proceed.
• Yellow—Indicates caution; check before proceeding.
• Red—Indicates an alert of high risk; do not proceed.
You cannot edit this field if the activity has assigned resources, if it is a summary activity, or if the activity type is configured to automatically calculate the status. For more information, see Project Status.
Status Description
A brief explanation of the status setting.
Risk
Identifies the probability that the activity can be completed by the due date. Possible values are Very High, High, Medium, Low, Very Low, and Unavailable.
Risk Description
A brief explanation of the risk setting.
4. Click Finish to create the activity. Click Apply to save the activity and then create another.
If you are creating a deliverable activity, click Next.
Deliverables
If you select the Mark activity as deliverable option, the Deliverables step appears:
The following object types are eligible:
• Change objects
• Parts
• Documents
• EPM Documents
• Variant Specifications
• Packages
• Baselines (managed and lot)
• Windchill QMS objects
• Windchill MPMLink objects
• Enterprise data
Open the Find Subject Objects For Activity window. From here, you can search for eligible object types.
Only eligible objects appear in the Search Results table. Whether an object is eligible depends on the tracking policy you selected and the context of the plan activity:
• Project activities—The subject object must be located within the same project context. This can include objects that are shared to the project from a PDM context.
• Program activities—The subject object must be located within the same program context.
• Product activities—The subject object can be located in any PLM context (for example, a product, library, or quality context). You cannot include objects located in projects or programs.
Remove selected objects.
Paste one or more objects from the clipboard. If you have ineligible objects included in your clipboard, only the eligible objects are added. An error message appears to alert you that ineligible objects have been rejected.