Index Information Page
Index objects enable you to include an index in a publication structure.
The Index information page is a collection point for information related to an index. You can access the information page for an index object in the following ways:
• Clicking name of the index object or the information icon 
next to it in a table.
next to it in a table.• Right-clicking on an index object in a table or in a publication structure and selecting View Information from the menu.
From the information page, you can do the following things with an index object:
• Perform actions on the object
• View and edit the index object’s attributes.
Tabs
The following tab is available on the Index information page. You can also add customized tabs that display the information most useful to you. For more information, see Customizing Information Page Tabs.
 | Administrators can modify the tabs that are viewable to you. |
Tab | Description |
|---|---|
Details | The Details tab contains the index information including a thumbnail representation of the object (if one exists), the object’s status, and attributes. |
Actions
Information pages contain a list of applicable actions in a menu in the upper left corner of the page. See Common Actions for a list of available actions. The availability of these actions depends on the status of the index object, as well as your access to it. For more information about status indicators, see Object Status.
The following actions are of particular interest for this object:
Action | Description | ||
|---|---|---|---|
Check In | Checks in the index object. This action is available only if you have permission to update an index object, and the object is currently checked out. When an index object is checked in, this action is disabled, and the Check Out action is enabled. For more information on the check in action, see Checking In an Object. | ||
Check Out | Checks out the index object. This action is available only if you have permission to update an index object, and the object is currently checked in. When an index object is checked out, this action is grayed out from the list, and the Check In and Undo Check Out actions are enabled. For more information on the check out action, see Checking Out an Object. | ||
Undo Checkout | Releases the reservation on a checked out index object without saving any changes. No new iteration of the index object is created. You can only undo the checkout of an index object that you have previously checked out. For more information on the undo checkout action, see Undoing a Checkout. | ||
Edit Attributes | Opens the Edit Attributes window. From this window you can edit the index object’s attributes. Editing the attributes changes these values for just the current iteration of the object. | ||
Assign Expression | Opens an options selection window. From this window you can assign options to the index object, either by selecting them from a drop-down list (basic expression) or by creating options statements based on AND and OR expressions (advanced expression). For information on assigning options choices to objects, see Assigning Choices to Service Structure Objects. For information on using advanced expressions, and the preference settings that control how the option selection window appears, see Defining Options with Advanced Expressions. This choice is only available when the index object is checked out and an option set has been assigned to the product enabling assigning of choices to items. For more information, see Options and Choices. | ||
Revise | Opens the Revise window, in which you can create a revision of the index object. For more information on using this window, see Revising an Object. Use the buttons in the window to collect any objects that are related to the structure and include them in the Revise action. For more information on collecting related objects, see Collecting in Advanced Mode. | ||
New | The following actions are available in the drop-down menu: | ||
Rename | Opens the Rename window, which enables you to rename all versions of a selected index object.
For more information, see Renaming an Object. | ||
Move | Opens the Move window, which enables you to move an index object to a new location in a product or library. For more information on using this window, see Moving an Object. Use the buttons in the window to collect any objects that are related to the structure and include them in the Move action. For more information on collecting related objects, see Collecting in Advanced Mode. | ||
Delete | Opens the Delete window, which enables you to delete an index object and its iterations and revisions. For more information, see Deleting an Object. | ||
Add to | Provides a submenu enabling you to add the index object to the following areas: • Add to Baseline — Opens the Add to Baseline window, enabling you to add the most recent version of the object to a baseline. You have the option to also collect the objects related to the structure. • Add to Managed Collection — Opens the Add to Managed Collection window, enabling you do add the object to a managed collection. • Add to My Notebook — Opens the Add to My Notebook window, enabling you to add the object to your notebook in the folder location you select. • Add to Package — Opens the Add to Package window, enabling you to add the object to a package. | ||
Compare | Provides a submenu enabling you to compare the current selection in the following areas: • Compare Information — Opens the Find Object window to search for a structure to compare against the current structure. Choose comparison options, and Search. After finding one or more matches in Search Results, you can choose one to compare. Comparison Options confirms your choices. Comparison results are displayed in the Comparison Report window. For more information on comparing information, see Comparing Object or Version Information. • Compare to Part Structure — Opens the Compare to Part Structure window, where you choose another publication structure to compare. After choosing the structure, you can compare them in the Compare to Part Structure side-by-side comparison window. For more information on comparing two structures, see Compare to Part Structure. |