Editing Access Control for Multiple Objects

Editing access control for multiple objects allows you to add and remove ad hoc access control permission settings for selected objects. The ad hoc access control permission settings that can be removed are only those with the Access Control and Share source designations, as shown on the Access Rules table. For more information, see Setting Access Control on a Shared Object.

You can manage the access control of multiple objects at one time by first selecting more than one object from a table of objects and then opening the Edit Access Control window. For example, from a Folder Contents table, select a set of objects and then select the Edit Access Control action from the Actions list.

If you select only one object or select the Edit Access Control action from an object action list, you are taken directly to the Access table for a single object. For details, see Editing Access Control for an Existing Object.

When multiple objects have been selected, the Edit Access Control window that opens lists the selected objects and the Access table. Use the following steps to add or remove permission settings for the selected objects:

◦ To change your access permission settings, select My Access from the view drop-down list.

◦ To change the access permission settings for system groups containing the team members of the current context, select Team Access from the view drop-down list.

◦ To change access permission settings for other users, groups, or organizations, click the find participant icon

. Clicking this icon opens the Find Participant window where you can search for others who are then added (in new rows) to the table.

◦ To remove one or more participant rows from the table, select the rows and click the remove selected rows icon

For additional information about the participants displayed with these views, see Displaying Participants.

◦ Add the permission by selecting Add from the drop-down list that is after the permission. When you add the permission setting, you are granting the permission for the selected participant through an ad hoc access rule.

◦ Remove the permission by selecting Remove from the drop-down list that is after the permission. When you select Remove, you are only removing an ad hoc access rule that grants the permission for the selected participant if the rule has permissions with the Access Control or Share source designations, as shown on the Access Rules table. For additional information about removing permissions, see Changing the Permissions of Participants.

◦ Leave a specific permission setting unchanged by ensuring that the selection in the drop-down list after the permission is set to No Change.

An administrator can change the set of permissions that are presented in the Permissions column by editing a security preference. If you want to change a permission setting that is not listed in the column, contact your administrator.

3. After you have added or removed permissions, click OK to save your changes and close the window.

When processing your request to change a set of permissions for multiple objects, Windchill verifies that you are allowed to make the changes and that changes to ad hoc rules are needed to provide the set of requested permissions. For additional details on this processing, see Changing the Permissions of Participants.

After using the Edit Access Control interface to add or remove ad hoc permission settings, you can verify that the permissions for an object are set according to your expectations by viewing the access details of a single object and participant

For more information about your ability to change permission settings, see Understanding When You Can Modify Permissions.