Updating a List Using Data in the System File
You can use the
Choice List Wizard to add
System file data that is not currently in a list and add it to the
List Library file. For more information, see
List Library Files.
The Choice List Wizard checks the data for fields that are attached to lists to ensure that the data is in list format. You can choose from any or all fields that are attached to lists in the Project’s System files and Prediction Parts Library files.
1. If the Data Definition file is not already open, then open it.
2. In the Data Definition pane, for Table type, select the table in which to verify list data.
3. To check the list data for a specific field, in the table, select the field.
This step affects only the default selection on the Select Data Fields page in the Choice List Wizard. If you select a field, it is the default. However, on this page, you can select any or all fields that are attached to lists in the active table.
4. Select Tools Choice List Wizard.
If this command is unavailable, the Data Definition pane is not active. It must be active for this command to be available.
The
Choice List Wizard starts and displays the
Select Files page. All
System and
Prediction Parts Library files in the Project are available for selection. For more information, see
Prediction Parts Library Files.
5. Select the System files to check. You can click the Select All button or Clear All button to select or clear all files and then customize your selections from there. When finished, click Next. The Select Data Fields page appears.
Only the fields that are attached to lists in the table type selected in the Data Definition pane are shown. If you selected a field prior to starting the wizard, it is selected by default.
6. Select the list fields to verify. You can click the Select All button or Clear All button to select or clear all fields and then customize your selections from there. When finished, click Next. The Wizard Complete page appears.
7. Click Finish. A window opens, indicating progress as data is verified.
When certain lists are attached, such as < All Groups in the Enterprise Edition>, the Add List Choice window opens so that you can select a value for each new choice in System file fields.
The field in the System file are updated with the new value. Providing that the entry does not belong to a user group list, the list in the List Library file is also updated with the new value.
One you complete the window for an entry, the next entry is shown so that you can continue the mapping process.
Once data is verified, a window opens, indicating that the Choice List Wizard is complete.
9. Click OK to close this window.