Several tables have a User field that stores the user name of the person who inserted the record. In the Administrator application, the User Information pane displays Access other users’ records, which is a checkbox that administrators set for each user.

The checkbox for your user account determines whether you can access records inserted by other users. By default, this check box is selected so that you can access records inserted by all users. However, if an administrator has cleared this checkbox for your account, you are able to access only records that you have inserted or those records where User is blank, which occurs only for records converted from an earlier version.

While you can insert User in Table Format and Form Design files and export data for this field, only a user who is logged as a member of the Administrators group can modify this field.