Accessing Team Permissions
When you are managing the access control of
an object, you can display the system groups associated with the
context team and see the permission settings for each group.
When you are managing security for multiple objects, you can also view the system groups for the entire team; however, the permission settings are not displayed since each of the objects could have different settings. To see permission settings, you must select only one object to manage.
To show the system groups associated with the team membership that is established for the current context, select Team Access from the view drop-down list on the Access table. The groups are displayed in the Participant column. For more information about the groups displayed, see .
By displaying the system groups as participants when managing the access control of a single object, you can determine what permissions are set for each group since the corresponding permissions are displayed in the Permissions column, with granted permissions selected. You can then make changes to the permission set for the object. For example, if there is a Consultant group that currently has only Read permission on a document, and you want all users in the Consultant role to be able to view and download a specific document, you can do the following:
1. Locate the document and select the Edit Access Control action.
The Edit Access Control page opens.
2. From the view drop-down list on the Access table, select Team Access.
The table updates to show the system groups for the team in the Participant column.
3. In the Permissions column for the Consultant group row, select the checkbox in front of the Download permission to set this permission.
If you do not have the ability to change a specific permission, the checkbox in front of the permission name is disabled.
4. Click OK to save your changes and close the window.
You can also click Apply to save your changes and keep the window open so that you can make additional changes.
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