Additional Windchill Capabilities > Service Information Management > About > S1000D Business Processes > Data Interchange > Create a New Data Dispatch Note
  
Create a New Data Dispatch Note
To manage a Data Dispatch Note (DDN) from an information structure, you must first create a placeholder for it at a prescribed location. Its entries will then be autogenerated when a package is created for data interchange.
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By default, the option to create to create a DDN object is limited to the Product Manager role.
To create a DDN object in the information structure:
1. Select an information structure node, at the Model Identification Code level of the SNS
2. Create this node hierarchy under the Model Identification Code:
Data Dispatch Notes
Sent
[CAGE code of receiver]
Use Insert New > Insert New Group functionality to create the hierarchy:
a. Select the Model Identification Code node and create a group of Type Data Dispatch Notes, named for example DDN
b. Select the Data Dispatch Notes node and create a group of Type Sent, named for example Sent To
c. Select the Sent node and create a group of Type Cage Code, selecting the required receiver organization to populate the attributes of the node
3. Select the Cage Code node and select Insert New > Insert New Data Dispatch Note.
The Insert New Data Dispatch Note dialog box is displayed.
For more information, see Insert New Data Dispatch Note Dialog Box.
4. Select the required language from the Authoring Language pull-down list
5. Select the required template from the Template pull-down list.
This list is populated with the DDN templates from the product’s Information Code Library that match the selected Authoring Language.
6. In the Attributes section:
◦ Select the appropriate Location option — Autoselect Folder or Select Folder
By default, the DDN object is saved to the S1000D folder.
◦ Select the appropriate State — Work in Progress or Ready for Packaging
Choose Ready for Packaging if you do not plan to make any changes to the DDN.
7. In the S1000D section:
◦ Select the appropriate sender organization code from the Sender pull-down list.
◦ Select the appropriate security class from the Security Classification pull-down list.
◦ If you are working with an S1000D 4.1 or 4.2 product, select a BREX data module to associate with the DDN in the Brex Data Module field.
The BREX data module will be listed in the Related Objects table for the DDN.
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Some information cannot be edited:
• Model Identification Code — populated from the Information Structure
• Receiver — populated from the Information Structure
• Year — displays the current year
• Sequence Number (autogenerated) — set to 00001 for first issue, or first issue in a single Year
The sequence number is incremented when a DDN for the same receiver in the same year is added to the same location.
8. Click OK.
A confirmation message is displayed and the DDN object is created in the information structure.
Its name is based on information from the creation process:
DDN-[Model Identification Code]-[CAGE code of sender]-[CAGE code of receiver]-[Year]-[Sequence Number]
You can edit the content of the identAndStatusSection section of the DDN using Arbortext Editor, if required.
Items to note when creating a DDN placeholder object:
• Only one DDN based on a set of details is permitted in the information structure location. You can add multiple DDNs if their details differ, for example they are from different senders or have different autogenerated sequence numbers.
You can manage the lifecycle of the DDN from the information structure. For more information, see Lifecycle of Data Interchange Objects.