Windchill Fundamentals > Working with Windchill Objects > Documents > Documents in Windchill > Document Information Page
  
Document Information Page
Windchill documents are used to share and manage files (such as Microsoft Office documents), links, and external content not electronically accessible. For more information, see Documents in Windchill.
Access the document information page by clicking the information icon next to a document when it appears in a table.
At the top of the information page next to the Actions menu, the following information appears:
• Document name, number, and version.
• Object status glyphs (if applicable).
• Document type (for example, Document or Reference Document). The options available are specific to your site.
• A Go to Latest link appears if a more recent version of the document is available. For example, if you are on the information page for document version A.1 and the latest version of the document is B.2, the link would take you to version B.2. For more information, see Object Versions.
From the information page, you can perform actions on a document, as well as view the document attributes and any related information. For an overview of information page functionality, see About Information Pages and Customizing Information Page Tabs.
Actions
Information pages contain a list of applicable actions in the Actions menu, found on the left side of the page next to the object name.
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The availability of these actions depends on the status of the object as well as your access to it. For more information, see Object Status and Understanding Data Accessibility.
In addition to common actions, the following actions are available from the document Actions menu:
Action
Description
Save or open the document primary content without editing it. This action is available only if the primary content source is a local file.
How the file is downloaded depends on your preference settings.
If the primary content source is a URL link, this action redirects you to the target website.
Check the document back into Windchill. This action is available only to the user to whom the document is currently checked out.
The checkin operation saves the modifications you have made to the document in the system. Checking in an object also iterates the version according to the versioning scheme set at your site. For example, from A.1 to A.2.
Reserve the document for editing, preventing other users from making modifications.
Reserve the document and download its primary content file for editing.
The file download location is specified in your preference settings.
Reserve the document so that you can change the primary content, edit attributes, and add or change attachments.
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Whether or not this action appears is controlled by the Create and Edit > Check Out and Edit Action preference in the Preference Management utility.
Undo a checkout without saving any changes or creating a new iteration. This releases your hold on the document and makes it available for others to check out.
If the document is already checked out, select this action to change the primary content, edit attributes, and add or change attachments for the document.
Upload a new primary content file without editing any other document attributes. The document is automatically checked out and back in. This action is available only when the document is checked in.
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Whether or not this action appears is controlled by the Create and Edit > Replace Content Action preference in the Preference Management utility.
Tabs and Tables
You can customize the tabs that appear on each object information page to display the information most useful to you.
For more information, see Personalizing Tables.
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Administrators might have modified the default tabs that are viewable to you. Additional tabs might appear depending on the solutions deployed at your site.
Tab
Description
Details
Displays the attributes associated with each document. For a list of attributes commonly available in Windchill, see Object Attributes.
If a thumbnail has been generated for the document, a visualization thumbnail is selectable. For more information, see About Visualization.
In addition to common attributes, the following might appear:
• Status—Indicates whether the document is checked in or checked out. If the document is checked out, the name of the user to whom the document is checked out appears. If the document is checked out to you, the following links appear:
◦ Go to Working Copy—Links to the working copy of the document.
◦ Go to Original Version—Links to the version of the document that was last checked in.
For more information, see Object Status.
• Primary Content—The primary content of the document. If the primary content is a local file, the filename appears. Otherwise, the content label or No Content appears.
◦ Click the view information icon to view more specific information about the primary content, such as the file size or full URL path.
◦ Click the document format icon to view or download the primary content. The icon that appears depends on the primary content format. For example, a Microsoft Word document icon appears when the file is in .doc or .docx format. If the primary content is a URL link, click the link icon to navigate to the link location.
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To open the URL in a new tab or to save a link without downloading the content, press CTRL and right-click the link to access your browser menu. For more tips, see Personalizing Tables.
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You cannot edit the file name of primary content files. To change the file name, you must replace the primary content.
• Format Name—The type of content used as the primary content of the document.
• PDM Checkout Status and Checked out PDM Version—If the object is being shared to a project from a product or another project, these attributes provide information about the source object.
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These attributes are only available when Windchill ProjectLink is installed alongside Windchill PDMLink or Arbortext Content Manager. For more information, see Exchanging Data Between Contexts.
Structure
View and manage the document structure. A document structure defines parent-child relationships between separate documents. For more information, see Structured Documents.
Content
Displays information about the primary content or content that is attached to the document:
Related Objects
Displays information about objects directly associated with the document:
View documents that are using the current document in a structure.
Add, remove, or modify documents that contain related or essential information for the current document.
View documents that have added the current document as a reference.
Add, remove, or modify parts associated with the document.
Changes
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This tab is only available if Windchill PDMLink is installed and the document is located in a product or library context.
Displays information about existing change objects related to the document:
• Issues and Variances
Any problem reports or variances that might affect the document.
• Change Requests
Any change requests that have been submitted on behalf of the document.
• Affected by Change Notices
Any existing change notices that might affect the document.
• Resulting from Change Notices
Indicates that the document is a one-off version or revision that has been created as the result of a change task. The change notice to which that change task is associated is listed here.
History
Displays information about the history of the document:
A visual representation of actions taken on the document, including renaming, moving, or setting a new state.
• Version History
Provides a record of changes made to the document, including links to previous versions of the primary content. A new version is created each time an object is checked in or revised. For more information, see Object Versions.
The Customize menu appears when you create a new tab .
The Customize menu includes any additional information tables that might not appear on the default tabs. For more information, click the help icon available in each table.
Depending on the Windchill solutions installed at your site and the context type, the following tables might be available:
Under General:
Under Related Objects:
Under History:
Under Collaboration: