Server Administration > Item Fields > Creating Fields > To define field relevance in the GUI
To define field relevance in the GUI
im createfield or im editfield
Relevance does not apply for fields ID, CreatedDate, Created By, Modified Date, Modified By, and Type.
1. From the Create Field or Edit Field dialog box, click the Relevance tab. The Relevance panel displays.
2. To prevent the field from being displayed, enable Never Relevant. This option is useful if you want to hide read-only custom fields (that is, phase, range, computed) in Item Detail and Items views, but still be able to query on them. Enabling this option replaces any existing rules with false, removing all remaining options in the panel. If you enable this option, proceed directly to the final step of this procedure.
3. Under Condition, define the conditions that make the selected field relevant to the selected user, groups, or field values. For more information, see “Defining Rules”.
4. Under Copy, copy relevance rules from another field. Do one of the following:
Click Add to copy relevance rules from another field. The copied rules are appended to any existing rules.
If the field you are copying has a false relevance rule (never relevant), the rule does not appear. This means that a false relevance rule cannot be copied.
Click Replace to copy relevance rules from another field to replace any existing rules. The Rule Selection dialog box displays.
In the Objects with Rules list, select the field that you want to copy a rule from. If the field has a rule, that field displays in the Preview area.
Click OK. The rule displays in the Relevance panel.
5. Click OK to save the relevance rule(s).