To check in a document version
To create a document version, you select > . After checking in a document version, you can view the created version but you cannot perform any significant edits on it.
Versioned documents are represented by the
icon. Individual versioned documents and content display a highlight at the top of the item, for example:
In addition, when viewing a versioned document, the document Outline displays a plus sign (
).
1. For the document you want to create a version for, do one of the following:
◦ Open the document in the Document view.
◦ Select the document from an applicable view or field, for example, the Items view or a relationship field.
2. Choose > . The Check In dialog box displays.
3. Select the type of check-in operation you want to perform:
◦ Major. Selecting the Major option creates a new document version where the major version number is increased. For example, increasing the version from 1.1 to 2.0.
◦ Minor. Selecting the Minor option creates a new document version where the minor version number is increased. For example, increasing the version from 1.1 to 1.2.
Documents are checked in even if no content items are checked in. Content items are checked in only if they include a significant edit. Content items that point to an included or inserted document are also checked in.
To be copied to the document version, relationship fields must be configured to allow multi-valued relationships. Single-valued relationship fields are ignored by the check-in operation.
4. When useful, specify a description for the check in. A description can explain why a new version was created. This description can be viewed from the versioned item.
◦ Apply description to content items with significant edits specifies to only update content items with this description if those items have significant edits.
◦ Apply description to all content items specifies to update all content items with this description.
5. If Integrity Lifecycle Manager encounters single-valued relationship fields in the document, the Ignore single-valued relationship fields dialog box is displayed.
To review details on the affected fields, click Show Details. To have such fields configured as multi-valued, contact your Integrity Lifecycle Manager administrator.
| For large or complex documents, the check-in operation can take an extended time to complete. To have Integrity Lifecycle Manager display a message when the operation is complete, you can select the option for Notify me when the check in operation is complete. If you select this option, Integrity Lifecycle Manager displays the Check In Completed dialog box, which includes details on any documents that were not successfully checked in. |
