Public and Private Tags
Public and private user-dependent tags are used by the document-viewing community and by individual users, respectively.
Private Tags
• Private tags are only visible to the users who made them and they allow users to privately organize documents according to their own needs.
• Private tags are only unique for a user account. Different users can have the same private tag name and apply it differently.
• Private tags are created by prefixing tags with a single # special character. Tags with other prefixes are treated as public.
• New private tags are specified in the tag-entry field using a semicolon (;) to delimit individual tags.
Public Tags
• Public tags are used to organize information for the whole portal community and are visible to all users.
• Public tags are unique on the server.
• The LABEL_PUBLIC_CREATE or LABEL_PUBLIC_ADMIN or Label Admin permissions necessary for managing the public tags, are controlled by the system administrator.
• The ability to create or administer public tags is controlled in the group permissions, which the system administrator can access by navigating to > > , and click 
. For more information, see the Administrator's Guide.
. For more information, see the Administrator's Guide.Accesses Required for Tag Management
The following table summarizes permissions required to perform specific actions on the two types of tags:
Action | Public Tags | Private Tags |
|---|---|---|
View currently assigned tags. | View access on the entity. | View access on the entity. |
Assign or remove tags. | Write access on the entity. Additionally, to assign non-existing public tags, the user must have LABEL_PUBLIC_CREATE rights. | View access on the entity. |
Administer tag (rename, merge, delete tag). | LABEL_PUBLIC_ADMIN rights | Working on your own private tags requires no special rights, but renaming to a public tag or merging into a public tag requires the LABEL_PUBLIC_ADMIN rights. |
View tagged content | None | None |
System administrators or those in a group with Tag-Create or Tag-Admin privileges create public tags in the same tag-selector window where other users create private tags or select public tags.
You can open the edit window by clicking > in the top-right of the document display page.
Tags created by users with Label Admin permission :
• Do not need prefixes.
• Are visible to everyone with document view permissions.
• Are listed in the public tag list.
You can view the public tag list by selecting the Tags link at the top-left corner of the document.