Using Change Tracking
Change tracking allows you to view proposed changes and to accept or reject proposed changes made to your document by you or other authors. Change tracking stays on until turned off, even when the document is saved, closed, and reopened by you or by another author. Keep change tracking turned on until you have accepted or rejected each of the proposed changes in the document.
To turn change tracking on while you are editing, choose either of the following:
• > > .
If your
User Name or
Full Name have not been set, you are prompted to provide them when you turn on change tracking. This information identifies you in the document when you use change tracking. You can also set
User Color to identify your proposed changes to the document.
User Name,
Full Name, and
User Color are preferences you set in
User Information in > .
To enable user color, click
Advanced in
Change Tracking to open
Advanced Change Tracking Options. and check
Display with user specific colors. User color is visible in the Edit window and in printed and published output.
The
User Color preference is the first choice considered when assigning a color for your proposed changes. All user color assignments are recorded in the document along with other user identifying data. If your preferred color is too light or too similar to another user’s color,
Arbortext Editor assigns a different color to make multiple user colors distinguishable. The color palette has 10 distinct choices, and
Arbortext Editor attempts to use all of them for the first 10 authors without a suitable color already assigned. However, you can change the color for any author by clicking
Advanced in
Change Tracking to open
Advanced Change Tracking Options. Choose a user from the list and click
Change to assign a different color. The color applies to that user only in the current document.
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Setting the set changetrackingkeepdict option to off specifies that change tracking markup is not included when saving a file whose changes have all been accepted or rejected. Custom change tracking color settings is also lost in this situation. Refer to set changetrackingkeepdict in the Arbortext Command Language Reference for more information.
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If user colors are not in use, then additions appear in green underline font, and deletions appear in red strikethrough with the proposed deletion in a gray font. If the document displays multiple users’ proposed changes only using green underline and red strikethrough, you can choose to set each user’s color for the document to visually distinguish among users’ revisions.
You can view, print, and publish the document in any of the change tracking states. You can set your change tracking view using > . You can also set a change tracking view under Options in > > . The change tracking views are:
• Changes with highlighting — Shows all proposed changes, highlighted with revision marks.
• Changes Applied — Shows all proposed changes incorporated into the document, without revision marks.
• Original — Shows the document without proposed changes incorporated into the document. This view is read only and reflects the baseline document.
You can choose one of these change tracking views in the > and > options for PDF, Web, HTML, and HTML Help.
You can review each of the proposed revisions to a document. You can navigate changes, as well as accept or reject them, using > > :
1. Navigate proposed changes in the document by clicking Next or Previous under Find Change. As you encounter each change, you can view the Change Record information for each revision.
You can also display the information about a change by placing your cursor in a change while in the Changes with Highlighting view.
Change Record displays the owner of the change, the date and time of the change, and the type of change. It warns you if a particular change cannot be accepted or rejected because it is part of another change.
2. You can search for revisions by user under Find Change. You can filter your search based on user, on date, or a combination of the two. All users who have made revisions to the document are listed under User. Choose a user from the list to view changes made by that user. Choosing Any displays revisions regardless of who made them.
You can search for revisions by Date under Find Change. Choose the time period for revisions made to the document using the following:
◦ Any displays proposed changes regardless of date.
◦ Today finds proposed changes made on the current day.
◦ Yesterday finds proposed changes made yesterday.
◦ Is finds proposed changes made on the date you choose in the date selector.
◦ After finds proposed changes made on or after the date you choose in the date selector.
◦ Before finds proposed changes made on or before the date you choose in the date selector.
3. You can take the following actions under Change Record:
◦ Click Accept to apply the current proposed change to the baseline document.
◦ Click Reject to remove the current proposed change from the document.
◦ Click Accept All to apply all proposed changes into the baseline document.
◦ Click Reject All to remove all proposed changes from the document.
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You can undo accepted or rejected changes (including Accept All and Reject All) by choosing  on the Edit toolbar or choosing > . |
