How to Display and Print Changes
When you are tracking, printing, or publishing your changes, you can choose different views of the current document. In Change Tracking under Options, you can choose from the following:
• Changes with Highlighting — Shows all proposed changes, highlighted with revision marks.
• Changes Applied — Shows all proposed changes incorporated into the document, without revision marks.
• Original — Shows the document before proposed changes were made to the document. This view is read-only and reflects the baseline document.
You can choose one of the change tracking views Changes with highlighting, Changes Applied, or Original in the Print and > options for PDF, Web, HTML, and HTML Help.
If your document has change tracking, you can publish the document in any of the change tracking states. By default, the change tracking view from the Edit window is selected in thePrint Preview, Print, and > windows. The change tracking view selected when publishing a document persists, meaning it is selected the next time you publish the same document during your current Editor session.
However, if you are publishing from a DITA map, the Print Preview, Print, and > windows always display the Change Tracking selector, and it is initially set to Changes Applied. When publishing from a DITA Map, the Change Tracking view that is selected applies only to the topics referenced from the DITA maps. The DITA map itself, and any other referenced maps, is always published with Changes Applied, regardless of the Change Tracking view selected (even if the maps have change tracking markup).
Arbortext Editor uses revision marks (underline for additions and strikethrough for deletions), as well as font color to highlight changes that are being tracked. Changes can be tracked for several users making revisions, with each user's proposed changes identified in the following ways:
• Identified under Change Record in Change Tracking for the selected change.
• Identified in a text box when you hover over the change in the document.
• Identified by user color in the document (optional).
• Identified by an additional (optional) background color when searching for changes.
In the Edit window and published output, each user's proposed changes to the document are identified by the user's color. The user's color assignment is recorded in the document, along with other user identifying data. You can choose to display, print, or publish the document showing those changes identified by user color.
Arbortext Editor can assign a unique color to each user’s additions and deletions. For an addition, the user color is displayed for both the character font and the underline. For a deletion, the user color is displayed for the strikethrough with the proposed character deletion in a gray font to improved readability of the document. If a user deletes a graphic or an equation, the deletion displays with an X overstrike, except in the case of HTML, which does not have that capability.
By default, user colors are not activated for editing and publishing. You can make user colors visible by clicking
Advanced in
Change Tracking to open
Advanced Change Tracking Options. Check the box to
Display with user specific colors. User color is visible for revisions in the Edit window. You also get user color for revisions in printed and published output.
If user colors are not in use, additions appear in green underline font, and deletions appear in red strikethrough with the proposed deletion in a gray font. This is sufficient if only one author is making revisions. If the document displays proposed changes only using green underline and red strikethrough, you can choose to display user colors for the document to visually distinguish among users’ revisions.
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When Arbortext Editor opens a document created by a pre-5.4 release , it displays green underline and red strikethrough. Arbortext Editor does not automatically update the document to assign user colors. If you want users identified by color, you must assign a user color for each author.
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You can display your document in two different panes with different views by using
split view. Click the
Left-Right Split or
Top-Bottom Split from the
Window menu.
From Advanced Change Tracking Options, you can change a user's Full Name and user Color for the current document. You can also choose from several options for displaying proposed changes in the document when you search. You can expand a collapsed element that contains a proposed change, and add a background highlight for each user's changes.
