Track Work Example

A project manager creates an activity named “Documentation Activity.” When creating the activity, the manager assigns two team members as resources:

Object	Work	Actual Work	Remaining Work	% Work Complete
“Documentation Activity”	40 hours	0 hours	40 hours	0%
Resource 1 Assignment	20 hours	0 hours	20 hours	0%
Resource 2 Assignment	20 hours	0 hours	20 hours	0%

After creating the activity, the Project Manager determines that some work has already been accomplished.

1. The Project Manager navigates to the activity information page and selects Actions > Track Work.

2. From the Track Work window, the Project Manager indicates that five hours of actual work has already been completed for the activity:

This sets the Actual Start date for the activity and updates the work as follows:

Object	Work	Actual Work	Remaining Work	% Work Complete
“Documentation Activity”	40 hours	5 hours	35 hours	13%
Resource 1 Assignment	20 hours	2.5 hours	17.5 hours	13%
Resource 2 Assignment	20 hours	2.5 hours	17.5 hours	13%

Note that the completed work is distributed evenly between resources.

Resource 1 sees the assignment added to the My Tasks table and navigates to the plan activity information page.

1. From the information page of the plan activity, Resource 1 opens the Related Objects tab to view the Resources table. The Work view displays how many hours of work each resource is assigned:

3. Resource 1 clicks the work icon

next to the activity in the Schedule table:

4. From the Track Work for Selected Assignments window, Resource 1 indicates that 40% of the work is complete:

This sets the Actual Start date for the assignment task and updates the work as follows:

Object	Work	Actual Work	Remaining Work	% Work Complete
“Documentation Activity”	40 hours	10.5 hours	29.5 hours	26%
Resource 1 Assignment	20 hours	8 hours	12 hours	40%
Resource 2 Assignment	20 hours	2.5 hours	17.5 hours	13%

The work assigned to Resource 2 is not affected. However, the plan activity is automatically updated to include this progress.

Resource 2 sees the assignment added to the My Tasks table. However, Resource 2 has already completed the necessary work for this assignment.

Resource 2 navigates to Project > Tasks and selects Complete from the right-click actions menu of the assignment:

This sets the Actual Start and Actual Finish dates for the assignment task and updates the work as follows:

Object	Work	Actual Work	Remaining Work	% Work Complete
“Documentation Activity”	40 hours	28 hours	12 hours	70%
Resource 1 Assignment	20 hours	8 hours	12 hours	40%
Resource 2 Assignment	20 hours	20 hours	0 hours	100%